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Inbox zero,
keyboard only
The complete Gmail and Outlook shortcut cheat sheet — archive, reply, search and navigate your inbox without ever touching the mouse.
Email is the highest-volume task of most professionals — and its shortcuts are a superpower. Archive, reply, compose, search and move between messages at full keyboard speed. This cheat sheet covers Gmail (with shortcuts enabled) and Outlook, organised by action, printable and ready to pin beside your monitor.
Features
Everything you get with this tool — free, unlimited and right in your browser.
Gmail essentials
Archive (E), reply (R), compose (C), search (/) and navigate with J/K — the core of keyboard-only Gmail.
Outlook essentials
New mail (Ctrl+N), reply (Ctrl+R), send (Ctrl+Enter) and focus the search box from anywhere.
Organised by action
Find what you need fast: compose, reply, navigate, search, delete and manage folders.
Printable cheat sheet
Export a clean one-page sheet for Gmail and Outlook to keep by your desk.
How to use
Get started in a few simple steps.
In Gmail, turn on shortcuts under Settings → Advanced → Keyboard shortcuts. Outlook has them on by default.
Browse the Gmail or Outlook section for your app.
Find an action like “archive” or scan the compact table.
Print the sheet and use one new shortcut a day until email becomes keyboard-only.
Tips & recommendations
Pro tips to get the most out of this tool.
Master E (archive) to reach Inbox Zero
Archiving instead of deleting is faster and safer. Gmail’s E key is the highest-leverage email shortcut.
J/K to fly through messages
Gmail’s J (older) and K (newer) keys move between messages faster than any mouse click.
Ctrl+Enter to send instantly
Outlook’s Ctrl+Enter and Gmail’s Cmd+Enter send without reaching for the send button.
Press / to search in Gmail
The slash key focuses search instantly — the fastest path to any message in your archive.
Examples & data
See this tool in action.
| Action | Gmail | Outlook |
|---|---|---|
| New message | C | Ctrl+N |
| Reply | R | Ctrl+R |
| Send | Cmd+Enter | Ctrl+Enter |
| Search | / | Ctrl+E |
| Move to folder | V | Ctrl+Shift+V |
Core actions compared across both clients — the fastest paths to inbox efficiency.
Inbox zero, keyboard only
The complete Gmail and Outlook shortcut cheat sheet — archive, reply, search and navigate your inbox without ever touching the mouse.
Start freeFrequently asked questions
Quick answers to the most common questions.
Yes — free, printable and no signup required.
They must be enabled in Settings → Advanced → Keyboard shortcuts. Outlook shortcuts are on by default.
Yes — use the print button for a clean one-page reference of both clients.
Yes — every shortcut shows Windows and Mac variants (Ctrl vs Cmd).